PAP Congress is the PAP Group company specialized in organizing events and conferences. Its main services include:
Promotion and Coordination of all kinds of Acts, Presentation of Goods
- Advice to the organizing committee in the selection of venue.
- Support and advice to the agency or institution wishing to submit an application providing essential data for the proposal.
- Obtaining information materials in various locations (regions, cities, conference centers, convention centers, hotels) for the Committee to obtain an overview of the proposed venues before making decisions.
- Advice, support and supervision in the preparatory meetings of the organizing committee of the event.
- Development of a concrete timetable of actions to be undertaken in accordance with the objectives set by the organizing company.
- Creating a budget of expenditure and income both fixed and variable.
Paging, Decoration, Entertainment
- Promotion and recruitment of exhibition spaces in the attached list (billing, tracking of billing, payment of VAT, etc.)..
- Planning and realization of exhibitions attached to the event with their budget costs and revenues.
- Consultancy and expertise for audiovisual equipment, include the essential for interpretation in different languages.
- Decoration and suitability of rooms and special rooms for meetings and for social events.
- Design and development of a comprehensive social event including performance art, animation, etc..
- Material Logistics themselves to the headquarters of the event and its corresponding distribution.
Hostesses, interpreters, translations, projections
- Hostesses with or without languages for the different functions of information, registration, attention to rooms, speakers, etc..
- Selection and recruitment of translators and conference interpreters.
- Videoconferencing, advising for the best conditions for companies specializing in such services.
- This company is a pioneer in the implementation of accreditation systems for barcode readers and RFID (radio frequency), in Congresses and Exhibitions, having acquired, for this, a large computer equipment, transportable and easily installed on any place.
Exhibition Design & Development, Recruitment Salons
- Hiring of meeting rooms and social events.
- Service General Technical Secretariat of the conference or meeting, a resident of the conference in our office, taking phone, postal mail and email, fax, and personal attention of our staff fluent in several languages. Receipt and processing of entries. Billing, monitoring and collection of assessments with individualized accounting system for each event, the settlement of VAT on all the turnover, closing accounts with full transparency and full management of the administration of the meeting, including payment to suppliers and all businesses service providers.
- Creation of the records of the event for dissemination and promotion (website, preliminary program, communications, forms, etc.)…
- Enabling a specific program to register and registration On-line.
Transport (Buses and Cars), Flights, Transfers, Side Guide, Hotels
- Transportation of participants to coaches and private cars with or without driver specially negotiated rates.
- Hotel Accommodations for participants, speakers, exhibitors, etc.. with negotiated rates and advantageous.
- General advice on matters of protocol, management authorities, management for the presence of authorities in the acts of the event, and so on.
- Management with relevant agencies to demarcation of parking spaces and car coach participants and other facilities that often provide the Local Police.
- Advice and management of insurance policies for cancellation of the congress and attention to participants in case of accident.
Collaborations and Features
The Conference Secretariat with a team consisting of at least three people and made a temporary provision of necessary office equipment (computers, printers, photocopiers, stores, telephones, faxes, email, etc..). Among other functions, we will:
- Coordination and send e-mailing to call. (DB provided by the customer)
- Development and accommodation, if necessary informative Web Congress, with registration forms On-line and access to the organizing committee for the control lane markings.
- Location and booking under contract of headquarters
- General decoration of rooms, trade show, with stand design – Permanent contact with the exhibitors to comply with regulations developed for that conference and application of commercial information for visitors clothing catalog, to give presentations, etc…
- Confirmation of all services for the conduct of the event, such as audiovisual, hostesses, portfolio documentation, printed documentation, pens, pads, flower arrangements, photography service, security services, health insurance and RR.CC. and more …
- Technical Coordination during the event.
- Consulting Services Protocol.
- Making identification (tags) for attendees, including printing and reading areas Barcodes or RFID for compilation of statistics on items of interest and subsequent analysis of interest…
- Control of contracted providers under the mediation of PAP CONFERENCES, S.L. to provide services. – Creativity and design realization
- Travel arrangement of the speakers.
- Organization of trips and accommodation for speakers and guests
- Offer accommodations for attendees
- Control P.A.P. revenue and expenditure Congress, made from their offices each of the steps necessary for job success is ensured through a single point of contact, providing safety and confidence.
